This statement relates to the privacy practices of Mint Clinic (56 Adelaide Road, Dublin 2, Ireland, D02 H337) in connection with this website. Mint Clinic is committed to protecting your privacy and will not deliberately collect any personal information about you on our website without your knowledge and consent. Any personal information which you provide through this website is treated in accordance with the Data Protection Acts 1988 and 2003.
We seek your consent to obtain and process personal data for the purpose of providing you with dental treatment safely and to the highest standards. This Statement is your guide to the principles of privacy and confidentiality which govern the collection, use, storage, disclosure and destruction of your personal data in this practice.
The data compliance officer in this practice is Dr Richard Lee Kin.
Obtaining personal information
It is important to obtain, use and store information about you, your general and your dental health in order to provide dental care efficiently and reduce the risk of injury or other damage to your health.
We might obtain your personal information if you submit a contact form on our website https://www.mintclinic.ie/get-in-touch/ providing your name, email, address and a phone number.
We might also obtain your personal data if a referring dentist refers you to us by submitting this form https://www.mintclinic.ie/referrals/. If you do not wish your referring dentist to share your personal information with us, please let them know in advance.
This personal data includes:
• Personal details such as your name, age, address, telephone numbers, email address
• Your doctor and relevant Medical Consultant(s)
• Your medical and dental history
• X-rays, clinical photographs and study models
• Information about proposed treatment, options, consent to treatment, treatment provided and its cost
• Notes of conversations or incidents that might occur for which a record needs to be kept
• Any correspondence with other healthcare professionals relating to you including agreed referrals to other healthcare professionals
Your personal information is stored on our computer. We will regularly update your personal data, including your medical care, to keep it relevant. We ask that you please inform us of any significant changes, such as a change of address or other contact details, at your earliest convenience. It is important to know that the collection, use or possible disclosure of this data may be crucial to our ability to safely provide you with the care you require; without your agreement to this process it may not be possible to undertake treatment.
You have access to a copy of your personal data upon written request and the right to have data rectified if incorrect by contacting our Data Commissioner, Dr. Richard Lee Kin at firstname.lastname@example.org
Personal data is kept for specified, explicit and lawful purposes.
Your personal data is obtained, kept and used primarily for the purpose of providing you with healthcare efficiently and safely at all times. Staff within the practice will have access to the data on a ‘need-to-know’ basis to ensure you receive the highest standard of care.
In the course of your care, members of the dental team may access your records:
- To prepare for and to complete your dental care
• To identify and print a prescription
• To generate a work certificate
• To type, if dictated or print a referral letter to another healthcare professional
• To open correspondence or any other documents from other healthcare professionals
• To print or photocopy your records if you instruct us to forward them to another healthcare professional
• To collate, print, photocopy and post insurance or medico-legal reports.
It is practice policy to send you a reminder of when your next ‘check-up’ is due. This reminder is sent to you by electronic mail or SMS. We seek your consent to use your personal data for this propose and advise you of your right to refuse to have your data used for this purpose.
Access to your personal data is on a ‘need-to-know’ basis. This prohibits the release of your information to a spouse, partner or family member without your explicit consent. A guardian or carer may have the right to access information in the case of vulnerable adults or those with diminished mental capacity. A parent or guardian will have access to your personal information if you are less than 16 years of age.
A copy of your dental records will be transferred to another practice or healthcare professional upon your written request.
Your consent will be sought before the release of any data to other healthcare professionals and then only the relevant part of your records will be released. All healthcare professionals are required to treat your personal data to the same standard of privacy as outlined in this statement.
Your consent will be sought in the case of:
- A report to dental insurance company
• A medico-legal report
• Any documentation relating to a “third party” Dental Scheme (e.g. Medical Card or PRSI scheme)
There are certain activities where patient information may be used but where the
information is anonymised, eliminating patient identification:
• Quality Assurance/Internal audit.
Personal data is retained for no longer than necessary.
You are legally entitled to a digital copy of your personal data upon written request. As well as a right of access you also have the right to have any inaccuracies in your data rectified and to have the data erased.
All written requests should be addressed to our Data Compliance Officer:
Dr Richard Lee Kin,
Your request will be dealt with in a timely manner.
It is your right to have your name removed from all practice marketing information including ‘check-up’ recalls if you do not consider this information to be in your best interest. If you wish to be removed from our appointment texting service or our marketing/mailing lists please advise Dr Richard Lee Kin.
If you do not wish to have your personal data collected, used or disclosed as described in this Statement please discuss this matter with Dr Richard Lee Kin. It is important to know that the collection, use or possible disclosure of this data may be crucial to our ability to safely provide you with the care you require; without your agreement to this process it may not be possible to undertake treatment.
If you have a complaint or concern with any aspect of how we process your personal information we would hope that you would notify Dr Richard lee Kin in the first place. You retain the right to make a complaint to the Data Protection Commissioner at all times.
If you have any questions in relation to this Statement or any issue that arises from it please speak with Dr Richard Lee Kin.
Tracking & Cookies Data
You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Service. You can learn more how to manage cookies in the Browser Cookies Guide.
Examples of Cookies we use:
Session Cookies – We use Session Cookies to operate our Service.
Preference Cookies – We use Preference Cookies to remember your preferences and various settings.
Security Cookies – We use Security Cookies for security purposes.
We may use third-party Service Providers to monitor and analyse the use of our Service.
Links To Other Sites
We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.
Dr Richard Lee Kin,